Body Control GmbH – Effective as of 03.11.2025

1. Scope and Contracting Parties

These Terms and Conditions (T&C) govern the use of the Body Control Platform (hereinafter “Trainer Platform”) and the associated Body Control App between

Body Control GmbH
Hans-Henny-Jahnn-Weg 53
22085 Hamburg, Germany
Email: info@bodycontrol.io

(hereinafter referred to as “Body Control”)

and the respective registered user (hereinafter referred to as “Coach,” “Trainer,” or “User”).

The Body Control Platform is intended exclusively for professional coaches, personal trainers, nutritionists, and health professionals. End clients use the Body Control App solely through accounts created and managed by their respective coaches.

2. Purpose of the Agreement

Body Control provides coaches with a web-based software platform (“Trainer Platform”) that enables them to manage clients digitally, create training and nutrition plans, document progress, and communicate with their clients.

The Body Control App serves as a mobile interface for the clients of the coaches, allowing them to view their plans, track progress, complete check-ins, and communicate with their coach.

Body Control itself does not provide any fitness, training, or nutrition services. It solely provides the technical infrastructure to support the coaching process.

3. Contract Formation and Platform Access

Access to the Trainer Platform requires registration of a trainer account and the conclusion of a partnership agreement with Body Control.

Client accounts for the Body Control App can only be created by registered coaches within the Trainer Platform. Direct registration by clients in the app is not possible.

Body Control reserves the right to reject registrations or suspend users who violate these Terms and Conditions or applicable law.

4. Data Protection and Data Processing

The protection of personal and especially health-related data is of the highest importance to Body Control.

Processing of personal data is governed by the current version of the Body Control Privacy Policy, available at [link to privacy policy].

Coaches are responsible for processing their clients’ personal data in compliance with the GDPR. In particular, coaches must inform their clients about the nature, purpose, and scope of data processing, obtain any required consent, and ensure that data transfer to Body Control is lawful.

Body Control processes client data solely on behalf of and under the instruction of the coach as a data processor in accordance with Article 28 GDPR.

5. Processing of Health Data

The Body Control Platform allows, with the explicit consent of the respective client, the processing of certain health-related data (e.g., body weight, activity data, heart rate, sleep, menstrual cycle, blood pressure, nutrition).

Coaches are obligated to use such data exclusively for coaching purposes and to handle it confidentially and securely.

Body Control provides only the technical infrastructure and assumes no responsibility for how coaches interpret, analyze, or use the data in their coaching services.

6. Third-Party Services

To operate the Body Control Platform and App, technical services provided by third parties are used, including:

• Google Firebase (hosting, database, authentication) – server location: Frankfurt, Germany; ISO 27001 / 27018 certified; TLS and AES encryption.
• OpenFoodFacts (public food database, read-only access – no transmission of personal data).

Body Control has entered into data processing agreements with all service providers in compliance with the GDPR.

7. Availability and Technical Requirements

Body Control strives to make the Platform and App available without interruption. However, maintenance work, security updates, or unforeseen technical issues may cause temporary downtime.

There is no entitlement to uninterrupted availability.

Body Control is not liable for technical issues beyond its control, including internet outages, user device malfunctions, or third-party API errors.

8. Liability

Body Control is liable only for damages resulting from intentional or grossly negligent breaches of duty. In cases of simple negligence, liability applies only for breaches of essential contractual obligations (“cardinal duties”), and is limited to foreseeable, contract-typical damages.

Liability for indirect or consequential damages, including loss of profit, is excluded.

Liability under the Product Liability Act and for damages arising from injury to life, body, or health remains unaffected.

9. Term and Termination

Use of the Body Control Platform is governed by the individual partnership agreement between the coach and Body Control. The term, notice period, and renewal conditions are defined in that agreement.

Body Control reserves the right to suspend platform access for users who violate these Terms and Conditions or applicable law.

10. Amendments to These Terms

Body Control reserves the right to modify these Terms and Conditions where such changes are reasonable for the user. Coaches will be notified of material changes by email in advance. If no objection is made within 14 days of notification, the changes will be deemed accepted.

11. Final Provisions

These Terms and Conditions are governed by the laws of the Federal Republic of Germany, excluding the UN Convention on Contracts for the International Sale of Goods (CISG).

The exclusive place of jurisdiction for all disputes arising out of or in connection with these Terms shall be Hamburg, Germany.

If any provision of these Terms is or becomes invalid, the validity of the remaining provisions shall not be affected.